Colorado Open Records Act (CORA)
The Colorado Open Records Act (“CORA”), § 24-72-200.1 et seq., C.R.S., provides that public records are open for inspection by any person, with certain exceptions as provided by law. As a local government entity, the Triple H Ranch Metropolitan District complies with CORA and makes its public records available for inspection within the time frames and under the conditions permitted by statute. The information below explains how to submit a records request to the District.
Official Custodian of Records
Official Custodian:
Mailing Address:
Duayne Tomlinson – Chair
Triple H Ranch Metropolitan District Nos. 1-3
13395 Voyager Pkwy, Ste 130
PMB 2095
Colorado Springs, CO 80921
Email:
How to Submit a CORA Request
Requests for public records should be made in writing and should reasonably identify the records being sought. To help us process your request efficiently, please include your name, contact information, and as much detail as possible about the records requested (subject matter, approximate dates, etc.).
Preferred method – Email:
Send written requests to: board@TripleHRanchMetroDistrict.com with the subject line “CORA Request – [Your Topic]”.
By Mail:
Triple H Ranch Metropolitan District Nos. 1-3
Attn: CORA Request
13395 Voyager Pkwy, Ste 130
PMB 2095
Colorado Springs, CO 80921
Requests may also be delivered by hand or through the District’s management company, if applicable.
Response Time
The District will make every effort to respond to CORA requests within the time frames set forth in CORA. Under current law, public records are generally required to be made available for inspection within three working days after the request is received. In cases of extenuating circumstances, this period may be extended as permitted by statute (currently up to an additional seven working days), and the District will provide written notice of any such extension to the requester.
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Large or complex requests may require additional time to gather and review responsive records. The District may also contact the requester to clarify or narrow a request to facilitate a timely response.
Inspection vs. Copies
Where practicable, records will be provided electronically. If inspection of physical records is necessary, the District will coordinate a time and place for viewing during normal business hours. Copies of records may be provided upon request, subject to applicable fees.
Fees
The Colorado Open Records Act allows public entities to charge reasonable fees for the research, retrieval, and copying of public records. The District has adopted a CORA policy and fee schedule consistent with § 24-72-205, C.R.S.
Research and Retrieval Fee:
The District may charge up to $41.37 per hour for staff time spent locating and reviewing records, including the development of any required privilege log, after the first hour of staff time. The first hour of research and retrieval for each request will be provided at no charge. The District’s hourly rate will not exceed the maximum rate permitted by state law (currently $41.37/hour as adjusted by the Colorado General Assembly).
Copying Fee:
Standard paper copies may be charged at $0.25 per page or the actual cost of reproduction, whichever is greater. Copies in other formats (large-format documents, digital media, etc.) may be charged at the actual cost of production.
Prior to processing a request, the District may provide a cost estimate and may require prepayment or a deposit for large requests, consistent with its CORA policy.
Records Not Subject to Disclosure
Certain records are exempt from disclosure under CORA and other applicable laws (for example, records containing privileged attorney–client communications, personnel records, or records where disclosure is prohibited by statute). If some or all requested records are withheld, the District will provide a written explanation citing the applicable legal basis for nondisclosure to the extent required by law.
Disclaimer
This summary is provided for general information only and is not intended as legal advice or a complete statement of the District’s CORA policy or of Colorado law. The District’s formal CORA Resolution and policy, as adopted by the Board, will govern in the event of any conflict. Requesters should consult the Colorado Revised Statutes or their own legal counsel with any specific legal questions.